MiFinity Recruitment Privacy Notice

##Purpose and lawful basis for processing

Our purpose for processing this information is to assess your suitability for a role you have applied for and to help us develop and improve our recruitment process. The lawful basis we rely on for processing your personal data is article 6(1)(b) of the GDPR, which relates to processing necessary data to perform a contract or to take steps at your request, before entering a contract. If you provide us with any information about reasonable adjustments you require under the Equality Act 2010 the lawful basis we rely on for processing this information is article 6(1)(c) to comply with our legal obligations under the Act. The lawful basis we rely on to process any information you provide as part of your application which is special category data, such as health, religious or ethnicity information is article 9(2)(b) of the GDPR, which relates to our obligations in employment and the safeguarding of your fundamental rights. And Schedule 1 part 1(1) of the DPA2018 which again relates to processing for employment purposes. We process information about applicant criminal convictions and offences. The lawful basis we rely on to process this data are Article 6(1)(e) for the performance of our public task. In addition we rely on the processing condition at Schedule 1 part 2 paragraph 6(2)(a).

##What will we do with the information you give us?

We’ll use all the information you provide during the recruitment process to progress your application with a view to offering you an employment contract with us, or to fulfil legal or regulatory requirements if necessary.

We will not share any of the information you provide with any third parties for marketing purposes.

We’ll use the contact details you give us to contact you to progress your application. We may also contact you to request your feedback about our recruitment process. We’ll use the other information you provide to assess your suitability for the role.

##What information do we ask for, and why?

We do not collect more information than we need to fulfil our stated purposes and will not keep it longer than necessary. The information we ask for is used to assess your suitability for employment. You don’t have to provide what we ask for but it may affect your application if you don’t. We will use any feedback you provide about our recruitment process to develop and improve our future recruitment campaigns.

##Application stage

If you use our online application system on the Mifinity website you will be asked to submit a resume which will contain your personal details including name and contact details along with previous experience and education, referees and for answers to questions relevant to the role. This email will be sent to the designated Mifinity recruitment team for that role.

If you are recruited through a third party such as a recruitment consultant they will have their own privacy notice which should be provided to you. The recruitment company is responsible, as data controllers, for how they control data provided to them.


Our hiring managers shortlist applications for interview. They will not be provided with your name or contact details or with your equal opportunities information if you have provided it.

##Conditional offer

If we make a conditional offer of employment, we’ll ask you for information so that we can carry out pre-employment checks. You must successfully complete pre-employment checks to progress to a final offer. We must confirm the identity of our staff and their right to work in the United Kingdom, and seek assurance as to their trustworthiness, integrity and reliability. You must therefore provide:

  • Proof of your identity – you will be asked to attend our office with original documents; we’ll take copies
  • Proof of your qualifications – you will be asked to attend our office with original documents; we’ll take copies
  • A criminal records declaration to declare any unspent convictions
  • Your email address, which we’ll pass to the Government Recruitment Service, which will contact you to complete an application for a Basic Criminal Record check via the Disclosure and Barring Service, or Access NI, which will verify your declaration of unspent convictions (not for all staff).
  • We’ll contact your referees, using the details you provide in your application, directly to obtain references
  • We’ll also ask you about any reasonable adjustments you may require under the Equality Act 2010. This information will be shared with relevant staff to ensure these are in place for when you start your employment.

If we make a final offer, we’ll also ask you for the following:

  • Bank details – to process salary payments
  • Emergency contact details – so we know who to contact in case you have an emergency at work

##How long is the information kept for?

For information about how long we hold personal data, see our retention schedule.

How we make decisions about recruitment

Final recruitment decisions are made by hiring managers and members of our recruitment team. We take account of all the information gathered during the application process.